Note: Within Excel 2016, the Power Query features can be found in the Get & Transform group of the Data tab. The Excel Data Model is an approach for building relational data sources in Excel. Big data refers to a collection of data sets or information too large and complex to. Excel also helps you visualize your data by recommending charts best suited for your numbers, and letting you quickly preview the different options. New PivotTable Slicers help you discover patterns in large volumes of data.
Since the release of Excel 2016 for Mac, customers have given great feedback about its ease of use and the benefits of the new features. We want to highlight the Excel 2016 for Mac features that customers rave about and share some tips and tricks that could save you a ton of time using the most powerful spreadsheet and data analysis tool on the Mac platform. Recommended Charts Choosing a chart type to best represent your data is often challenging. Let Recommended Charts take some of the pain away. This feature allows you to see how selected data would be visualized on a variety of chart types before committing to one in particular.
To see a collection of suggested chart types, select a cell in the range of data you want to visualize, and then on the ribbon, under the Insert tab, click Recommended Charts. Formula Builder If you’ve ever had trouble remembering Excel functions or syntax, the new Formula Builder makes it easy. With the Formula Builder in Excel 2016 for Mac, building formulas just got simpler. It allows you to search and insert a function, add data to defined function arguments, and get help on any function. To access the Formula Builder, simply click the fx button on the Formula bar or press Shift+F3.
Chart Formatting task pane Excel 2016 for Mac offers a rich set of features that make creating and customizing charts simpler and more intuitive. One part of this fluid new experience is the Formatting task pane. The new Formatting task pane is the single source for formatting—all of the different styling options are consolidated in one place. With this single task pane, you can modify not only charts, but also shapes and text in Excel! To use the Formatting task pane, on the ribbon under the Format tab, click the Format Pane button or press Cmd+1 while a chart element is selected.
PivotTable slicers Slicers enable you to filter the data in a PivotTable report. It contains a set of buttons allowing you to find the items that you want to filter without the need to open drop-down lists. Creating a slicer is easy—just select the PivotTable you want to filter, and then on the ribbon, under the PivotTable Analyze tab, click the Insert Slicer button.
To filter the PivotTable data, simply click one or more of the buttons in the slicer. Data Analysis ToolPak Still looking for the Data Analysis ToolPak in Mac Excel? It’s finally here!
Data Analysis ToolPak is an Excel add-in that helps develop complex statistical or engineering analyses. You provide the data and parameters for each analysis, and the tool uses the appropriate statistical or engineering macro functions to calculate and display the results in an output table.
Some tools generate charts in addition to output tables. To enable this add-in, under the Tools menu, click Add-Ins, select Data Analysis ToolPak and then click OK.
The Data Analysis ToolPak is now on the ribbon under the Data tab. More (or new) keyboard shortcuts When building Office 2016 for Mac, one of our key objectives was to make it as easy as possible to transition from using Office for Windows to using Office for Mac and back again. That’s why you’ll notice an interface consistent with Office 2016 for Windows and why we added support for virtually all of the Windows Excel keyboard shortcuts. Windows users will rejoice that Windows key assignments like Ctrl+O for Open, Ctrl+F for Find and Ctrl+C for Copy now also work in the Mac version—no need to remember to press Cmd instead of Ctrl.
If you want to clear the content of the selected cell or range, just press the delete key. This even works on your Mac laptops, where delete is actually the backspace key. Some popular shortcut keys are listed below; a complete list can be found.
Note that if a function key doesn’t work as you expect, then press the fn key in addition to the function key. If you don’t want to press the fn key each time, you can change your Apple system preferences:. Go to Apple System Preferences Keyboard. On the Keyboard tab, select the Use all F1, F2, etc. As standard function keys If you want to customize a keyboard shortcut, you can refer to the steps in this article:. New functions in Excel 2016 for Mac We worked hard to ensure your workbook is compatible and works seamlessly across platforms as often as possible. In Excel 2016 for Mac, we’ve added almost all from the Windows platform.
Why not have a try on the Arabic function (for example, try =ARABIC(“LVII”)) and see what you get. Note that the WebService, EncodeURL and FilterXML functions are not available yet in Excel 2016 for Mac. Get data using SQL Server ODBC Say goodbye to having to use third party drivers before connecting to external data in Excel for Mac. Excel 2016 for Mac comes with a pre-installed and integrated SQL Server ODBC driver that supports ODBC data connections with SQL Server and Azure SQL Database right out of the box.
It also has a brand new Microsoft Query (MSQuery) and Connection Manager to make creating and managing all of your data connections easier and more consistent with Windows. For more details, check out this blog post:. What do you think? We just went through the basics of the new features available in Excel 2016 for Mac.
Try them out for yourself and for other features and improvements you’d like us to change or improve in Excel 2016 for Mac. Categories. Get started with Office 365 It’s the Office you know, plus tools to help you work better together, so you can get more done—anytime, anywhere. Sign up for updates Sign up now Microsoft may use my email to provide special Microsoft offers and information.
This is a major rework compared to previous versions. This should be one of the most complete Shortcut References for Excel updated to the latest versions. Most all shortcuts are most likely to work exactly the same on previous versions. Overall if you are a legacy Excel user, try to get used to the Ribbon Shortcuts; they seem cumbersome at first; but worth the effort learning. Navigate Worksheets Arrow Keys Navigate by one cell at a time in any direction Page Down/ Page Up Move one screen down/ up Alt+ Page Down/ Page Up Move one screen right/ left Tab/ Shift+ Tab Move one cell to the right/ to the left in a worksheet Ctrl+ Arrow Keys Move to the edge of next data region (cells that contains data) Home Move to the beginning of row Ctrl+ Home Move to the beginning of worksheet Ctrl+ End Move to the last cell with content of worksheet Ctrl+ G Display the GoTo dialog box Ctrl+ G then type e.g.
A50 Go to line 50, Column A Ctrl+ G then type e.g. G1 Go to column G, Line 1 ▲ up 2.
Select Cells. Basic Selects Shift+ Arrow Keys Extend selection by one cell Shift+ Page Down/ Page Up Extend selection one screen down/ up Ctrl+ Shift+ Arrow Keys Extend selection to next non-blank cell Shift+ Home Extend selection to beginning of the row (unfortunately, there is no Shift+ End equivalent) Ctrl+ A with no data nearby current cell Select all Ctrl+ A with data nearby current cell Select all cells in data-containing area. Press twice to select everything Ctrl+ Shift+ Home Extend selection to first cell of the worksheet Ctrl+ Shift+ End Extend selection to last used cell on the worksheet (lower-right corner) Shift+ F8 Lock Selection Extend Mode - Select Cell Range, press Shift+ F8, move around, add to selection with Shift+ Arrow Keys, etc Ctrl+ G Manual selection by row/ column via GoTo menu.
A:B selects column A thru C, 1:3 selects row 1 thru 3, A1:B3 select cells A1 thru B3, etc. Column and Row Selection Shift+ Space Select current row Shift+ Space, then Shift+ Arrow Down/ Arrow Up Select current row, then expand selection by one row down/ up Shift+ Space, then Shift+ Page Down/ Page Up Select current row, then expand selection by one page down/ up Ctrl+ Space Select current column Shift+ Space, then Shift+ Arrow Right/ Arrow Left Select current column, then expand selection by one column right/ left Shift+ Space, then Shift+ Alt+ Page Down/ Page Up Select current column, then expand selection by one screen right/ left. Juggle Rows, Columns, and Cells Shift+ Space, then Ctrl+ - Select single row; then delete Shift+ Space, Shift+ Arrow Up/ Arrow Down, then Ctrl+ - Select multiple rows; then delete Shift+ Space, Ctrl+ Shift+ + Select single row; then insert one row above Shift+ Space, Shift+ Arrow Up/ Arrow Down, then Ctrl+ Shift+ + Select multiple rows; then insert the same number rows below Shift+ Space, then Ctrl+ - Select single (or multiple) columns, then delete Shift+ Space, then Ctrl+ Shift+ + Select single row, then insert row below. Font Face, Font Decoration, and Cell Color Ctrl+ B Apply/ remove bold format Ctrl+ I Apply/ remove italic format Ctrl+ U Apply/ remove underline format Ctrl+ 5 Apply/ remove strikethrough formatting Alt+ H, FF Home select Font Face; type font name supported by auto-complete, or use Arrow Down to select. Alt+ H, FS Home select Font Size; use Arrow Key, then Enter to change size Alt+ H, FC, Escape, Enter Assign current font color to selection via Home Font Color.
While escaping the font-color drop-down, the focus stays on the icon; simply press Enter to assign the current color. Alt+ HH, Escape, Enter Assign current fill color to selected cell color via Home Higlight Cell.
While escaping the highlight drop-down, the focus stays on the icon; simply press Enter to assign the current color. Alt+ HH, then N Set to No fill color. Number Formats Ctrl+ Shift+ Apply the general number format (e.g. 1000) Ctrl+ Shift+ 1 Apply the number format with two decimal places, thousands separator (e.g.
1,000.00) Ctrl+ Shift+ 2 Apply the time format with the hour and minute, and indicate AM or PM Ctrl+ Shift+ 3 Apply the date format with the day, month, and year Ctrl+ Shift+ 4 Apply the currency format with two decimal places (e.g. $1,000.00) Ctrl+ Shift+ 5 Apply the percentage format with no decimal places (e.g. 10%) Ctrl+ Shift+ 6 Apply the scientific number format. Border Shortcuts There are only two direct shortcuts which apply or remove the complete outline. It seems the the easiest to enter the border menu, and then apply the shortcuts in the border menu. Alt+ H, BM Home - Border - Menu; technically it says 'more'. Alt+ T (in border menu) Toggle Top border Alt+ B Toggle Bottom border Alt+ R Toggle Right border Alt+ L Toggle Left border Alt+ H Toggle Horizontal interior border Alt+ V Toggle Vertical interior border Alt+ U Toggle Upwards diagonal border Alt+ D Toggle Downwards diagonal border Ctrl+ Shift+ & Add outline borders from cell or selection Ctrl+ Shift+ - Remove outline borders from cell or selection.
Find and Replace Ctrl+ F Display the Find and Replace dialog box (with find selected) Ctrl+ H Display the find and replace dialog box (with replace selected) Escape Close the find and replace dialog Box (with focus on dialog box) Shift+ F4 Find bext (with search box closed) Ctrl+ Shift+ F4 Find previous (with search box closed) Alt+ Tab, or Ctrl+ F/ H when losing focus Toggle focus between find/ replace dialog box and worksheet Alt+ F Find next with find dialog box active Alt+ I F ind all with find dialog box active. in search option Use as asterix for searching multiple characters? In search options Use as wildcard for searching any single character, Use ' before '?' When searching special characters. searches for.
searches for ? Searches for? Manage Worksheet Tabs Ctrl+ Page Down/ Page Up Move to the next/ previous worksheet in current workbook Alt+ H, IS Insert worksheet ( Home - Insert Sheet) Alt+ H, DS Delete worksheet Home - Delete Sheet Alt+ H, OR Rename worksheet ( Home - F ormat - Rename worksheet) Alt+ H, OM Move worksheet ( Home - F ormat - Move worksheet) Alt+ H, OT Worksheet tab color, continue with mouse or arrow keys ( Home - F ormat - Tab color) ▲ up 13. Freeze, Split, and Hide Alt+ W+ FF Vie w - Freeze or un freeze; unfreeze works for any Freeze Setting Alt+ W+ R Vie w - Freeze first visible Row on screen Alt+ W+ C Vie w - Freeze first Column on screen Ctrl+ 9 Hide selected rows Ctrl+ Shift+ 9 Unhide hidden rows within the selection Ctrl+ 0 Hide selected columns Shift+ F10, then U Unhide selected columns ( Ctrl+ Shift+ 0 not working in Excel 2010, 2013, or 2016) Alt+ W S Split or unsplit Worksheet at current position ▲ up 14. Auto Filter Ctrl+ Shift+ L Turn Autofi lter on or off. Select table as necessary but many times Excel figures out what you want. Alt+ Arrow Down On the field with column head, display the AutoFilter list for the current column.
Press Escape to cancel Arrow Down/ Arrow Up and Sace Select the next/ previous item in the AutoFilter list Alt+ Arrow Up Close the AutoFilter list for the current column Home/ End Select the first item/ last item in the AutoFilter list ▲ up 15. Column Width and Row Height It takes only a little bit patience to get used to set row-height and column-width using the pixels instead of the mouse; but only after a short while getting used to the keyboard shortcuts, you won't go back. It can't get any easier to exactly double or triple the row height by working with the values given. Alt+ H O Home - F ormat Worksheet H (in Format Worksheet Menu) Set row Height A Autofit row height W Set column Width I Autof it column width (Based on current cell; mark column if you want to autfit column based on widest cell) D Set Default width (for all columns that haven't been changed yet) ▲ up 16. Navigate Multi-Cell Selections All these shortcuts assume multipe cells have been selected.
Try with at least 2-3 columns and rows. Tab/ Shift+ Tab Move active cell right/ left in selection Enter/ Shift+ Enter Move active cell down/ up in selection Shift+ Backspace Select only the active cell when multiple cells are selected Ctrl+ Backspace Show active cell within selection; helps with large selections when active cell is off screen Ctrl+. Move clockwise between the four courners of a selection Ctrl+ Alt+ Arrow Right/ Arrow Left Move to the right/ to the left between non-adjacent selections (with multiple ranges selected) Arrow Keys with active Selection Cancel Selection ▲ up 17. Comments and Hyperlinks Ctrl+ K Insert or edit hyperlin K (for complete cell only) Shift+ F10, then R Remove one or multiple hyperlink(s) Shift+ F10, then 2x O, then Enter Open hyperlink (In the Excel 2016 Contextmenu, 'O' is double-assigned which require the extra keys) Shift+ F2 Insert/ edit a cell comment 1x Escape when in Comment, then Arrow Keys Move comment 2x Escape when in Comment Escape comment editing and return to cell Ctrl+ Shift+ O Select all cells with c omments Shift+ F10, then M Delete single co mment (or multipe with multiple comments selected) ▲ up 18. Pivot Tables Creating Pivot Tables with Shortcuts only seems to be nearly impossible; managing existing tables is doable. Alt+ N V I nsert Pi votTable after selecting data range.
Follow up with Alt+ E for existing worksheet if desired, Tab, and type the cell reference where it should go (e.g. C1) F10+ R Refresh PivotTable Ctrl+ - Hide selected item Alt+ Arrow Down in header Unhide item(s) by opening header drop-down and using Arrow Keys and Space to unhide item Type over any field with the value hidden Unhide item(s) (assume you have two fields 'color', and 'size' and you hid 'color'. Go into 'size' field and type 'color' - this will unhide the 'color' field Type over any field with another field in same table Flip current field value with the value typed Ctrl+ Shift+. Select the entire PivotTable report Alt+ Shift+ Arrow Right Group selected PivotTable items Alt+ Shift+ Arrow Left Ungroup selected PivotTable items when on group header ALT+ JT X E xand all fields ALT+ JT P Colla pse all fields Ctrl+ Shift+ + Insert pivot formula/ calculated field Alt+ F1 Create Pivot Chart in same Worksheet F1 Create Pivot Chart in new Worksheet ▲ up 19. Excel Auto Tables and Data Forms. Group Rows and Columns Alt+ Shift+ Arrow Right Group rows or columns Alt+ Shift+ Arrow Left Ungroup rows or columns Alt+ AH D ata Hide detail Alt+ AJ D ata Show Detail ( j is next to h on keyboard that’s probably why they picked 'J' isntead of somthing else) Ctrl+ 8 Display or hides the outline symbols Alt+ASCII Code Enter ASCII code, e.g. Alt+0169 inserts © Symbol ▲ up 21.